嶺南幼稚園

嶺南幼稚園、幼兒園

家長教師聯誼會

會章

一、會名：嶺南幼稚園、幼兒園家長教師聯誼會 ( 以下簡稱「本會」)

二、會址：香港司徒拔道東山台7號「嶺南幼稚園、幼兒園」

三、宗旨：

(一) 促進家長、教師感情，使家長、教師有緊密聯繫。

(二) 為家長、教師舉辦講座、研討會及其他活動。

四、會員：

(一) 申請成為會員資格：

1. 「會員」分家長會員及當然會員兩種。

2. 所有在嶺南幼稚園、幼兒園 (以下簡稱「嶺南」)就讀或曾經就讀的學生之家長，以家庭為單位，不論在或曾在嶺南就讀的子弟數目，每單位於繳交會費後，均可有一位家長自動成為家長會員。

(經2011年6月的特別會員大會通過修改)

3. 嶺南可委任其任何現在教職員包括校長、副校長、主任及老師為當然會員。

(二) 家長會員及當然會員有權出席會員大會，家長會員及當然會員有權在大會投票通過任何決議。

(三) 所有會員均願遵守會章規則。

(四) 只是家長會員須繳付會費和活動費用，除此外，再無義務資助大會。當然會員不須繳付會費和活動費用。

(五) 嶺南可隨時終止任何當然會員會籍。家長會員可隨時以書面通知本會常務委員會(以下簡稱「常委會」)退會，但其退會生效日期不可早於常委會收到該通知的日期。

五、會費：

(一) 以後會費由常委會決定。(經2001年10月的會員大會通過修改)

(2004年至2005年會費為150圓正)

(2011至2012 年起會費為50圓正)

(二) 家長繳交會費時須連同入會表遞交以「嶺南幼稚園、幼兒園家長教師聯誼會」為收款人之劃線支票以繳交會費。 (經2011年6月的特別會員大會通過修改)

(三) 以後每年會費於新學期初繳交。(經2001年10月的會員大會通過修改)

(四) 會費一經繳交，不予發還。

(經2001年10月的會員大會通過修改)

六、會員大會

(一) 會員大會，包括周年全體會員大會及特別全體會員大會，由常委會召開，地點、日期、時間及議程由常委會決定。

(二) 各種會員大會法定出席人數為50名會員或以上。

(經2001年10月的會員大會通過修改)

(三) 會員大會每年最少舉行一次。舉行日期在每年九月或十月份。

會上主席由常委會主席擔任，如缺席，則由常委會副主席擔任，

並須報告會務及財政狀況。(經2004年10月的會員大會通過修改)

(四) 特別會員大會可由常委會決議或由會員要求召開。會員要求召開特別會員大會，須最少有一成會員聯名向常委會提交議案。常委會須於收到議案後四十二天內召開特別會員大會，並於開會前十四天以書面通知各會員，召開特殊大會，討論及決議該議案。

(五) 所有會員大會的決議須由一名會員動議和另一名會員和議及得到超過半數出席的會員通過方為有效。

七、常務委員會：

(一) 所有會務包括終止會籍由常委會處理。常委會理事均為義務人員。

(二) 常委會由最少十四位理事組成，分別由家長會員擔任家長理事及當然會員(老師)擔任當然理事，其職位名稱及人數如下：

主席：家長理事一位

副主席：家長理事一位，當然理事一位，當然理事由嶺南校長或副校長出任(經2009年9月的會員大會通過修改)

去屆理事顧問(兼任舊生事務理事)：去屆理事一至兩位

(經2009年9月的會員大會通過修改)

中文秘書：家長理事一至兩位，當然理事一位

英文秘書：家長理事一位，當然理事一位

司庫：家長理事一位

助理司庫：當然理事一位

總務：家長理事一至兩位，當然理事一位

康樂：家長理事一至兩位，當然理事一位

聯絡：家長理事一至兩位，當然理事一位

(經2004年10月的會員大會通過修改)

(三) 家長理事須經一名會員提名及另一會員和議，並得到被提名的會員同意接受後，由全體會員大會選出，而由全體理事推選家長理事擔任常委會內由家長理事擔任之職位。當然理事在常委會的職位由學校推薦當然會員擔任。

(四) 常委會會議法定出席人數為理事總人數之一半或以上。

(五) 理事任期為一年，由九月或十月會員大會選出後就任後至翌年會員大會中改選完成為止，卸任理事有資格再度當選。年中出現空缺，常委會有權増選理事以填補空缺。(經2004年10月的會員大會通過修改)

(六) 常委會為増強會務力量，有權邀請會員擔任常委會顧問。邀請顧問得半數或以上理事通過，方能正式委任。

(七) 教師理事將卸任時應由校方推薦繼任人。

(八) 常委會的決議須由一名理事動議和另一名理事和議及經得到超半數理事通過方為有效，所有理事各有一票。

八、財政：

(一) 財政年度由每年十月一日至明年九月三十日。

(經2004年10月的會員大會通過修改)

(二) 會費可用作發展會務和各項開支。

(三) 司庫可按常委會規定，有需要時於會費中撥出「現金零用作日常開支用」。

(四) 司庫須於常委會中報告財政狀況。

(五) 常委會有權從本會款項中撥出款項予學校，以供設立奬學金、奬項或其他用途，嶺南校長有權根據撥款目的使用款項

(六) 常委會應將所收款項存於銀行本會戶口，提取款項須經主席、副主席、司庫、助理司庫、總務六位理事中二位，而又必須包括家長理事、當然理事各一簽署方為有效。

(七) 常委會須量入為出，達到收支平衡，不能通過任何令本會負債的決議。

九、核數及法律顧問：

周年會員大會須委任一名義務核數師，負責每年最少查核本會帳目一次；

周年會員大會須委任一位有律師資格之學生家長，擔任義務法律顧問。但如在兩個周年會員大會出現核數師或法律顧問空缺，則可由常委會委任合資格的補缺人選。

十、修改會章：

會章的任何修改須經周年會員大會或特別會員大會出席會員三分之二出席分組會議通過。

十一、解散家長教師聯誼會：

如欲解散家長教師聯誼會，須經周年會員大會或特別會員大會出席會員三分之二會員通過。若家長教師聯誼會有任何盈餘資產，得按會員決定捐予學校或其他團體。

十二、所有通知及通訊必須用書信，以郵寄方式或轉交會員在嶺南就讀子女。通知或通訊有效日期為郵寄後三天。

Lingnan Kindergarten and Day Nursery

Parents and Teachers Association

Articles of Association

(English translation only. If there are any discrepancies between this version and the Chinese version, the Chinese version should be referred to.)

Name:

Lingnan Kindergarten and Day Nursery Parents and Teachers Association (hereinafter referred to as the “Association”).

Address:

Lingnan Kindergarten and Day Nursery, No. 7 Tung Shan Terrace, Stubbs Road, Hong Kong.

Objects:

To promote closer relationships and communications between parents and teachers.

To organise seminars, talks and other activities for parents and teachers.

Members:

Membership criteria:

There shall be 2 types of members: Parent Members and Appointed Members (hereinafter referred to as the “Parent Members” and the “Appointed Members” respectively and collectively as the “Members”).

Irrespective of the number of current and/or graduated students of Lingnan Kindergarten and Day Nursery (hereinafter referred to as “Lingnan”) in each family, one parent from such family is automatically entitled to become a Parent Member upon payment of the membership fees. (Amended at the extraordinary general meeting held in June 2011)

Lingnan is entitled to appoint any of its current teaching staff, including the Headmaster/Headmistress, Deputy Headmaster/Headmistress, Head-teachers and Teachers to act as Appointed Member.

Parent Members and Appointed Members are entitled to attend the Association’s general meetings; and are entitled to vote in the Association’s general meetings to pass any resolutions.

All Members shall abide by these Articles of Association.

Only Parent Members are required to pay membership fees and activity fees. Other than these fees, there is no further obligation to provide any financial assistance to the Association. Appointed Members are not required to pay any membership fees and activity fees.

Lingnan is entitled to terminate any Appointed Members’ membership at any time. Parent Members can withdraw their membership in writing to the Association’s Executive Committee (hereinafter referred to as the “Executive Committee”) at any time provided that the effective date of such withdrawal shall not be earlier than the date on which the Executive Committee receives such notice.

Membership fees:

Membership fees shall be determined by the Executive Committee. (Amended at the general meeting held in October 2001) (Membership fees for 2004 – 2005 being HK$150) (From 2011-2012 onwards, membership fees shall be HK$50.)

Parent Members shall pay membership fees by submitting a crossed cheque payable to “Lingnan Kindergarten and Day Nursery Parents and Teachers Association” together with the completed membership form. (Amended at the extraordinary general meeting held in June 2011)

Annual membership fees shall be payable at the beginning of each academic year. (Amended at the general meeting held in October 2001)

Once paid, membership fees are non refundable. (Amended at the general meeting held in October 2001)

General meetings:

All general meetings, including Annual General Meetings and Extraordinary General Meetings shall be called by the Executive Committee; which will also determine the date, time, venue and agenda of such general meetings.

The quorum for any general meeting shall be 50 Members or more. (Amended at the general meeting held in October 2001)

There shall be at least 1 general meeting per year, to be held either in September or October each year. The Chairperson of the Executive Committee shall chair the general meeting. In the absence of the Chairperson of the Executive Committee, the Vice-Chairperson of the Executive Committee shall chair the general meeting. The chairperson of the general meeting shall report on the Association’s affairs and financial status. (Amended at the general meeting held in October 2004)

Extraordinary General Meetings shall be called by the resolution of the Executive Committee or by the requisition of the Members. Members’ requisition for an Extraordinary General Meeting shall be made jointly by at least 10% of the Members of the Association. The Executive Committee shall hold the requisitioned general meeting within 42 days after receipt of the requisition; and shall notify all Members of such meeting and the meeting agenda in writing 14 days before the date of the said meeting.

All resolutions raised at general meetings shall be proposed by 1 Member and seconded by another Member and shall be passed if voted upon in favour of by more than one half of the Members present.

Executive Committee:

All businesses of the Association, including termination of membership, shall be conducted by the Executive Committee. Members of the Executive Committee serve on a voluntary basis.

The Executive Committee shall consist of at least 14 members, made up by Parent Members and Appointed (Staff) Members; the constitution and titles of the posts to be as follows:

Posts:	To be filled by:
Chairperson	1 Parent Member
Vice-Chairperson	1 Parent Member, 1 Appointed Member, the Appointed Member being the Headmaster/Headmistress or Deputy Headmaster/Headmistress of Lingnan (Amended at the general meeting held in September 2009)
Adviser(s) (also acting as Alumni Officer) (Amended at the general meeting held in September 2009)	1 - 2 Immediate past member(s) of the Executive Committee
Secretary (Chinese Language)	1 - 2 Parent Member(s) 1 Appointed Member
Secretary (English Language)	1 Parent Member 1 Appointed Member
Treasurer	1 Parent Member
Assistant Treasurer	1 Appointed Member
General Secretary	1 – 2 Parent Member(s) 1 Appointed Member
Recreational Officer	1 – 2 Parent Member(s) 1 Appointed Member
Communications Officer	1 – 2 Parent Member(s) 1 Appointed Member

(Amended at the general meeting held in October 2004)

Parent Members of the Executive Committee shall be nominated by one Member and seconded by another Member and upon agreement by the nominated Parent Member, shall be appointed at general meeting. All Parent Members of the Executive Committee shall elect amongst themselves the office bearers of the posts allocated to Parent Members of the Executive Committee. The posts allocated to Appointed Members of the Executive Committee shall be taken up by Appointed Members recommended by Lingnan.

The quorum for meetings of the Executive Committee shall be one half or more of the total number of current members of the Executive Committee.

The term of office of a member of the Executive Committee shall be for one year, to run from the appointment at the general meeting held in September or October each year until the appointment of new members of the Executive Committee at the general meeting held in September or October of the following year. Retiring members of the Executive Committee are eligible for re-appointment. In case of vacancies arising during the term of office, the Executive Committee is entitled to appoint additional member(s) to fill up such vacant post(s). (Amended at the general meeting held in October 2004)

To improve its organisation, the Executive Committee is entitled to invite any Member to act as its adviser; such appointment shall only be effective upon approval by one half or more of the total number of current members of the Executive Committee.

Upon retirement of the Appointed Members of the Executive Committee, Lingnan shall recommend new Appointed Members as successors.

All resolutions raised at Executive Committee meetings shall be proposed by 1 member of the Executive Committee and seconded by another member of the Executive Committee and shall be passed if voted upon in favour of by more than one half of the current members of the Executive Committee. Each member of the Executive Committee is entitled to one vote.

Finance:

The financial year of the Association shall run from 1 October to the following 30 September every year. (Amended at the general meeting held in October 2004)

Membership fees may be applied towards the promotion of the Association’s affairs and other expenses.

If required, the Treasurer may, upon compliance with the Executive Committee’s requirements, set up a “Petty Cash Fund” from the Membership fees to meet the daily expenses of the Association.

The Treasurer shall report on the Association’s financial status at Executive Committee meetings.

The Executive Committee is entitled to grant any sums of money from the Association’s funds to Lingnan for any purpose such as for scholarships, prizes. The Headmaster/Headmistress of Lingnan shall use such funds according to their designated purpose(s).

The Executive Committee should deposit the Association’s income into the Association’s bank account. Any withdrawals from such bank account shall be signed by 2 of the 6 named members of the Executive Committee, namely, the Chairperson, the Vice Chairperson, the Treasurer, the Assistant Treasurer and the General Secretaries and such 2 signatories shall consist of 1 Parent Member and 1 Appointed Member.

The Executive Committee shall consider the Association’s income before incurring expenses in order to balance its income and expenditure and shall not pass any resolution which will result in a debt in the Association’s accounts.

Honorary Auditor and Honorary Legal Adviser:

An Honorary Auditor shall be appointed at the Annual General Meeting. The Honorary Auditor shall audit the Association’s accounts at least once per year. At the Annual General Meeting, a parent of a Lingnan student who is also a qualified solicitor shall be appointed as the Association’s Honorary Legal Adviser. In case the posts of the Honorary Auditor or Honorary Legal Adviser remain vacant after 2 consecutive Annual General Meetings, the Executive Committee may appoint qualified person(s) to fill up such vacancy/vacancies.

Amendment to the Articles of Association:

Any amendment to the Association’s Articles of Association shall be by special resolution of two thirds of the Members present at an Annual General Meeting or Extraordinary General Meeting.

Dissolution of the Association:

The dissolution of the Association shall be by special resolution of two thirds of the Members present at an Annual General Meeting or Extraordinary General Meeting. Upon dissolution of the Association, if any surplus remains in the Association’s account, such surplus shall be donated to Lingnan or other organisation(s) as determined by the Members.

Notices:

All notices and correspondences to Members shall be in writing; to be delivered by post or via students of Lingnan who are also the children of the Parent Members. Service of such notices shall be deemed effective 3 days after the date of posting.